Perform Integrated Change Control is the process of reviewing all change requests; approving changes and managing changes to deliverables, organizational process assets, project documents, and the project management plan, and communicating their disposition.
This reviews all requests for changes or modifications to project documents, deliverables, baselines or project management plan and approves or rejects the changes.
Changes may be requested by any stakeholder involved with the project. Although changes may be initiated verbally , they should be recorded in written form and entered into the change management and/or configuration management system. Change requests are subject to the process specified in the change control and configuration control system. Those change request processes may require information on estimated time impacts and estimated cost impacts.
Every documented change request needs to be either approved or rejected by a responsible individual, usually the project sponsor or project manager or change control board (CCB)
Approved change requests can require new or revised cost estimates, activity sequences, schedule dates, resource requirements, and analysis of risk response alternatives. These changes can require adjustments to the project management plan and other project documents.
Inputs
1) Project management plan: elements of the project management plan that may be used include
- Scope management plan: contains the procedures for scope changes
- Scope baseline: provides product definition
- Change management plan: provides the direction for managing the change control process
Changes are documented and updated within the project management plan as part of the change and configuration management processes.
2) Work performance reports: include resource availability, schedule and cost data, earned value management (EVM) reports, and burn up or burn down charts.
3) Change requests: all of the Monitoring and controlling processes and many of the Executing processes produce change requests as an output. May include corrective action, preventive action or defect repairs.
However corrective and preventive actions do not normally affect the project baselines.
Tools & Techniques
1) Export judgement: in addition to the project management team's expert judgement, stakeholders may be asked to provide their expertise and may be asked to sit on the change control board (CCB).
2) Meetings: in this case these meetings are usually referred to as change control meetings. When needed for the project, a change control board (CCB) is responsible for meeting and reviewing the change requests and approving, rejecting, or other disposition of those changes. The R&R of these boards are clearly defined and agreed upon by appropriate stakeholders and documented in the change management plan.
3) Chang control tools: in order to facilitate configuration and change management, manual or automated tools may be used. Tool selection should based on the needs of the project stakeholders incl. organizational and environmental considerations and constraints.
Outputs
1) Approved change requests: change requests are processed according to the change control system by the project manager, CCB or by an assigned team member. Approved change requests will be implemented through the 4.3 Direct and Manage Project Work process. The disposition of all change requests, approved or not, will be updated in the change log as part of updates to the project documents.
2) Change log: a change log is used to document changes that occur during a project. These changes and their impact to the project in terms of time, cost, and risk, are communicated to the appropriate stakeholders. Rejected change requests are also captured in the change log.
3) Project management plan updates: any subsidiary plan and baselines that are subject to the formal change control process may be updated.
4) Project documents updates: may be updated as a result of the Perform Integrated Change Control process include all documents specified as being subject to the project's formal change control process.
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